Accounting Clerk Finance & Human Services

Position Objectives:

Position Purpose:

Primary duties for the Accounting Clerk position will be to perform a variety of clerical tasks in keeping financial accounts and records according to standard accounting practices; does related work as required. Manages the complete Accounts Payable process including entering, paying, and filing invoices, printing checks, and scanning backup documentation into County financial software. 

Duties and Responsibilities:

This list of duties is not to be construed as all-inclusive and may be modified as need requires.  Special duty assignments will occur.

1. Perform work and become proficient in the main County Financial system 
2. Maintains accounting records by making copies; filing documents
3. Obtains correct vendor information and assists with maintaining vendor information
4. Checks invoices for accuracy, prepares and processes vouchers and accounts payables including issuing checks
5. Process Human Services checks to the county financial accounting system for check processing
6. Prepares and enters general journal entries into the accounting systems
7. Reconciles general ledger accounts in accounting systems
8. Gathers data for financial analysis’
9. Prepares monthly financial analysis’ for internal departments usage
10. Assists with month and year end financial period closings
11. Runs system financial reports and distributes internally
12. Provides source data to answer questions regarding internal department financial reports
13. Assists with annual budgeting process tasks as needed
14. Cross trains with other Accounting Clerk positions to serve as backup or extra help to those positions as needed
15. Serves as backup for Accounting Specialist functions
16. Reconciles DHS bank statements by comparing statements with general ledger and other assigned reconciliations including reconciling (WISSIS) cash account to the DHS General Ledger Cash Account.
17. Maintains accounting databases by entering data into the computer; processing backups.
18. Creates and monitors DHS financial reports.
19. Protects organization's value and mandates by keeping information confidential.
20. Accomplishes accounting and organization mission by completing related results as needed. 
21. Act as the department lead and contact person in regards to the Salvation Army Voucher Program.
22. Enters DHS consumer information, fiscal data and meal counts into other online software systems accurately and efficiently.
23. Assists in month end and annual reporting procedures.
24. Process DHS accounts receivables.
25. Prepare and submit DHS customer invoices.
26. Monitoring of DHS Provider Contracts for compliance with audit mandates.
27. Analyze discrepancies and unpaid invoices including negotiation of payment plans and collections.
28. Completes Medicaid billing; private insurance billing; and other revenue sources.
29. Completes Customer Financial Services duties
30. DHS Payroll; importing county checks into WISSIS; importing WPS check files; PPS and other fiscal importing and documentation.
31. Entering DHS complied information into state programs for reporting and revenue/expense purposes.
32. Serves as Finance/Personnel Office Administrative Specialist, as needed
33. General clerical duties as required
34. Other duties as assigned

Minimum Requirements:

• Minimum of an Associate Degree in Accounting or related field; along with working knowledge & experience with accounting practices, office terminology, procedures, routines, equipment, Business Math and English.
• Ability to work as a team player, collaborator, and positive communication skills with consumers and peers in the workplace with the ability to get along well with others.
• Proficiency in personal computer use with Microsoft Office, especially Excel and Word, and Accounting Software,

Desirable Training and Experience:

1. Knowledge of accounting practices, office terminology, procedures, routines, equipment, Business Math and English
2. Ability to and experience with the use of accounting software; computer software, including word processing (Microsoft Word), spreadsheets (Excel), email and Internet usage, Forward Health; SAMS; WISSIS; Quickbooks; eWISACWIS, CIB.
3. Ability to follow oral and written directions
4. Ability to get along well with others
5. Ability to organize special projects
6. Ability to make sound judgment when making decisions and have problem solving skills
7. Evidence of satisfactory appearance, reliability, attention to detail and accuracy, respect for people, discretion in maintaining confidentiality, emotional maturity and the ability to work in concert with other agency staff
8. Customer service skills and values
9. Ability to complete fiscal records and submit required reports.
10. Ability to interview consumers regarding financial assets both face to face and through telephonic means.
11. Ability to enter data into the agency and state computer systems.
12. Ability to work as a team player, collaborator, and positive communication skills with consumers and peers in the workplace.

Benefits:

• 10 Paid Holidays
• Paid Time Off -available for use upon hire
• Wisconsin Retirment System county match
• Health Insurance 80% of plan paid by the county
• Life Insurance Plan paid the county
• Income Continuation Insurance -no cost to employee

Other Benefits Available:

• Dental Insurance
• Vision Insurance
• Additional Life Insurance
• Disablity Insurance
• Critcial Illness and Cancer Insurance
• Accident Insurance
• Medical Flex Spending Account
• Dependent Care Flex Spending Account
• HSA Account
• Employee Achievement  Program-REALiving

This position will remain open until filled.

PEPIN COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

More Information:

Applications and the current job description may be obtained: online at:  www.co.pepin.wi.us  or contact the Pepin County Personnel Office, 740 7^th Avenue West, P.O. Box 39, Durand, WI 54736, Phone:  715-672-8704. Completed application, cover letter and resume can be emailed to mweiss@co.pepin.wi.us.

This position will remain open until filled.

PEPIN COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER